Centre Management

Administrator / Reception

Working Hours:

Monday – Friday 40hrs 3 months fixed term contract

  • Manage the switchboard in a professional and effective manner answering all calls adhering to
    company policy
  • Meet and greet visitors in a friendly and professional manner delivering world-class service
  • Collect, read and distribute post and faxes; sort and frank outgoing mail and organise couriers as required
  • Maintain clean and tidy reception area
  • Update telephone lists
  • Prepare centre staff management movements report on a weekly basis
  • Dealing with centre management typing/admin needs
  • Maintain the computer filing system, carrying out regular housekeeping and archiving
  • Respond to community/charity letters requesting Derbion support – referring letters upwards as appropriate
  • Manage room bookings and prepare meeting rooms (including the provision of refreshments when required)
  • Booking travel arrangements on a ad-hoc basis for managers
  • Raising purchase orders and distributing to requestors in a timely manner
  • Assist Centre Administrator / Management Assistant with any other ad hoc duties as required
  • To undertake ad hoc data input duties as required by Centre Management
  • Manage and maintain the car parking system
  • Assist with the Contractor Tracker, ensuring contractors have requested permits and all details are correct and insurance documents are in place
  • Be responsible for the monthly stationery order
    • Reception and/or switchboard experience
    • Proven practical office experience and excellent keyboard skills
    • GCSE grade C or above English & Maths
    • Excellent customer relations and good communications skills
    • Fully computer literate: Word, Excel, Outlook, PowerPoint (desirable but not essential) and excellent keyboard skilled


    Competencies and Attributes:

    • Highly professional and efficient
    • Strong organisational and customer service skills
    • Fast and responsive – working to strict deadlines
    • Ability to multi-task, solve problems and work efficiently under pressure
    • Ability to communicate effectively at all levels
    • Motivated, proactive attitude, ability to work on own initiative
    • Utmost discretion when dealing with all sensitive and confidential information
    • Flexible, helpful attitude
    • High standard of professional grooming
    • Ability to listen and willingness to learn
    • Committed, motivated and passionate about our people and our company
How to apply:

Please send a copy of your CV and cover letter to using Derbion -Administrator / Receptionist‘ in the subject line

Closing date:

January 5, 2022

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