Centre Management

Administrator / Receptionist- Derbion

Working Hours:

40 Hours per week


To represent Derbion in a front-line position, maintaining a professional approach at all times. To provide a professional and efficient administrative function to support the Centre

Management Team and deal with general office duties and enquiries.

  • Manage the switchboard in a professional and effective manner answering all calls adhering to company policy
  • Meet and greet visitors in a friendly and professional manner delivering world class service
  • Collect, read and distribute post and faxes; sort and frank outgoing mail and organise couriers as required
  • Maintain clean and tidy reception area
  • Update telephone list and key holder register
  • Prepare centre staff management movements report on a weekly basis
  • Dealing with centre management admin needs
  • Maintain the computer filing system, carrying out regular housekeeping and archiving
  • Update centre management notice board
  • Collate & review retailer insurance to ensure they adhere to Intu’s requirements
  • Assist with community bookings and requests
  • Manager uniform orders and requests
  • Manage conferencing bookings and prepare meeting rooms (including provision of refreshments when required)
  • Manage & administrate Info Exchange system uploading required documentation
  • Booking travel arrangements on a adhoc basis for managers
  • Assist Centre Administrator / Management Assistant with any other ad hoc duties as required
  • Assit with the Contractor Tracker, ensuring contractors have requested permits and all details are correct and insurance documents are in place
  • Be responsible for the monthly stationery order
  • To undertake ad hoc data input duties as required by Centre Management

Skills, Knowledge and Attributes

  • Reception and/or switchboard experience
  • Proven practical office experience and excellent keyboard skills
  • GCSE grade C or above English & Maths
  • Excellent customer relations and good communications skills
  • Fully computer literate: Word, Excel, Outlook, PowerPoint (desirable but not essential) and excellent keyboard skills

Competencies and Attributes:

  • Highly professional and efficient
  • Strong organisational and customer service skills
  • Fast and responsive – working to strict deadlines
  • Ability to multi-task, solve problems and work efficiently under pressure
  • Ability to communicate effectively at all levels
  • Motivated, proactive attitude, ability to work on own initiative
  • Utmost discretion when dealing with all sensitive and confidential information
  • Flexible, helpful attitude
  • High standard of professional grooming
  • Ability to listen and willingness to learn
  • Committed, motivated and passionate about our people and our company
How to apply:

Please send a CV and cover letters  to, please put Derbion Administrator/Receptionist in the subject line.

Closing date:

August 16, 2022

Back to jobs

Sign up to receive the latest updates on what is happening at Derbion including what's new, offers and events

Newsletter Sign up

Please complete the fields below: