40 Hours per week

Reporting to the Finance Manager, the HR Co-ordinator will be the first point of contact for all HR and
payroll related queries at Derbion. Working closely with the operations team the HR Co-ordinator will reference
to the HR policies and procedures to provide a consistent approach to HR processes and ensuring an efficient
and accurate HR service is provided to support the centre and the payroll team.

Key Responsibilities:

Recruitment

• Raise all Recruitment Authorisation forms and track progress
• Manage applicants and be the local point of contact for applications from Savills website
• Assist departments with assessment centres and interviews (choosing scenarios/activities inviting and
interviewing applicants).
• Process and upload all new starters to the HR system ensuring compliance with right to work legislation
and all new starter paperwork has been received prior to start date
• Issue contracts and offer letters
• Monitor probationary periods, ensuring Managers are completing reviews in a timely manner.

Employee Relations

• Draft and Issue all investigation and disciplinary letters (invitations, outcomes and no further actions)
• Effective note taking at employee relations meetings when required
• Provide advice and guidance on policy and procedure
• Escalating to HR advisor any complex or high risk cases or queries
• Gather and collate evidence pack to issue to employee and disciplining manager

Variations

• Ensure all variations to contracts are supported with adequate authorisation and processed on HR
system accordingly and within payroll deadlines
• Monitor fixed term contract end dates and ensure Managers are taking appropriate action.
• Draft all correspondences
• Update payroll spread sheets if applicable.

Leavers

• Process leaver paperwork and action on HR system
• Support exit interviews when required and escalate any concerns to HR advisor
• Leaver notification forms to ICT for all leavers.
• Send letters requesting return of uniform and company property when required.

Payroll

• Prioritise payroll tasks to completion within the monthly payroll timetable
• Coordinate the monthly payroll and send to payroll team meeting all deadlines
• Deal with all pay/payroll queries, and were necessary liaise with central team

Absence

• Log all absence /overtime on HR system in line with payroll deadlines
• Obtain update from Line Managers on long term sick employees, ensure welfare calls take place and
issue follow up courtesy letters including details of sick pay entitlement.
• Assist with home visits if required
• Request GP reports and organised Occupational Health assessments when required in line with
company policy

Training

• Assist with the organisation of centre training sessions when required
• Upload performance reviews onto HR system
• Log and monitor training requirements

Reports:

• Ad hoc reporting for the centre as requested
Adhoc:
• Pension applications – Paperwork and assist with any queries.
• Monitor SIA database and assist with new applications and renewals
• Any other duties may reasonably be required from time to time

Essential:

• Computer literate in Microsoft Office applications, skills in Excel, Word and Powerpoint are of particular
importance
• Minimum of 3 years HR experience gained within a facilities, retail or hospitality related environment.
• Understanding the need for confidentiality when dealing with both internal and external information
• Holds a level 3 CIPD qualification

Desirable

• HR system experience
• Experience of managing team restructures

Personal Specification

• Strong administration skills and attention to detail
• Adaptable and flexible and able to respond to changing priorities
• Excellent customer service skills, with previous experience of dealing with internal and external clients
• Polite, professional, articulate, outgoing and a confident communicator (both written and verbally)
• A high level of interpersonal skills and a willingness to work as part of a team collaborating with both
the local team and also relevant head office departments.
• Ability to prioritise workload and meet the daily demands of the team either working alone or as part of
a team
• Computer literate in Microsoft Office applications, skills in Excel, Word and Powerpoint are of particular
importance
• Adaptable and flexible whilst working in a busy multi skilled office environment
• Excellent attention to detail and presentation
• Understanding the need for confidentiality when dealing with both internal and external information

Please send a copy of your CV and cover letter to Recruitment@Derbion.com

Using ‘HR Co-ordinator – Derbion’ in the subject line

August 22, 2022