40 Hours per week

Reporting to the Finance Manager, the HR Co-ordinator will be the first point of contact for all HR, ER
cases and payroll related queries at Derbion supporting 140 employees including Operational delivery teams,
Marketing and Management. Working closely with the Centre Director, Operations Director and all Department
Managers the HR Co-ordinator will reference to the HR policies and procedures to provide a consistent approach
to HR processes and ensuring an efficient and accurate HR service is provided to support the centre and the
payroll team

Key Responsibilities

Recruitment
• Raise all Recruitment Authorisation forms and track progress
• Manage applicants and be the local point of contact for applications from Savills website
• Assist departments with assessment centres and interviews (choosing scenarios/activities inviting and
interviewing applicants).
• Process and upload all new starters to the HR system ensuring compliance with right to work legislation
and all new starter paperwork has been received prior to start date
• Issue contracts and offer letters
• Monitor probationary periods, ensuring Managers are completing reviews in a timely manner.

Employee Relations
• Draft and issue all investigation paperwork (invitations, outcomes and no further actions)
• Effective note taking at employee relations meetings when required
• Provide advice and guidance on policy and procedure
• Escalating to HR advisor any complex or high risk cases or queries
• Gather and collate evidence pack to issue to employee and disciplining manager
Variations
• Ensure all variations to contracts are supported with adequate authorisation and processed on HR
system accordingly and within payroll deadlines
• Monitor fixed term contract end dates and ensure Managers are taking appropriate action.
• Draft all correspondences
• Update payroll spread sheets if applicable.

Leavers
• Process leaver paperwork and action on HR system
• Support exit interviews when required and escalate any concerns to HR advisor
• Leaver notification forms to ICT for all leavers.
• Send letters requesting return of uniform and company property when required.

Payroll
• Prioritise payroll tasks including absence and overtime to completion within the monthly payroll timetable
• Coordinate the monthly payroll and send to payroll team meeting all deadlines
• Deal with all pay/payroll queries, and were necessary liaise with central team

Absence
• Log all absence /overtime on HR system in line with payroll deadlines
• Obtain update from Line Managers on long term sick employees, ensure welfare calls take place and
issue follow up courtesy letters including details of sick pay entitlement.
• Assist with home visits if required
• Request GP reports and organised Occupational Health assessments when required in line with
company policy

Training
• Assist with the organisation of centre training sessions when required
• Upload performance reviews onto HR system
• Log and monitor training requirements

Reports:
• Ad hoc reporting for the centre as requested

Adhoc:
• Pension applications – Paperwork and assist with any queries.
• Monitor SIA database and assist with new applications and renewals
• Any other duties may reasonably be required from time to time

Essential:
• Minimum of 2 years HR experience gained within a facilities, retail or hospitality related environment.
• Experience in dealing with ER cases
• Holds a level 3 CIPD qualification
• Understanding the need for confidentiality when dealing with both internal and external information
• Accomplished in Microsoft Office applications including Excel, Word, Outlook
• HR system experience

Personal Specification
• Strong organisational and administration skills including attention to detail and presentation
• Adaptable and flexible and able to respond to changing priorities whilst working in a busy multi-skilled
office environment
• Excellent customer service skills, with previous experience of dealing with internal and external clients
• Understanding the need for confidentiality when dealing with both internal and external information
• Polite, professional, articulate, outgoing and a confident communicator (both written and verbally)
• A high level of interpersonal skills and a willingness to work as part of a team collaborating with both the
local team and also relevant head office departments
• Ability to prioritise workload and meet the daily demands of the team whilst working alone

Please send a copy of your CV and cover letter to Recruitment@Derbion.com

Using ‘HR Co-ordinator – Derbion’ in the subject line

June 30, 2022