Centre Management

Office & Finance Administrator

Working Hours:

9am to 6pm Monday to Friday (40 Hours Per Week)

Financial Administration

  • Deliver all aspects of the purchasing process including raising purchase orders, goods receipting and dealing with invoicing queries through to resolution.
  • Updating the purchase orders database to enable accurate tracking of costs.
  • Contribute to the processing of utility invoices, change of tenancy and queries.
  • Support the weekly income reconciliation.
  • Assist with the Car Park financial reporting and analysis.

Office Administration

  • Provide administration support to the Managing Director, H&S Manager, Project Manager and Commercialisation Manager.
  • Administration of office IT systems, including ordering of IT consumables such as toners, peripheral devices.
  • Maintain equipment asset registers covering IT and general office equipment.

Stakeholder Relations

  • Maintain positive relationships with all internal departments and off-site finance functions

Team Support

  • Co-ordinate own activities with those of the department and other Centre personnel.
  • Provide support to other Centre personnel as required
  • Work with team members to achieve team and Centre objectives


Risk Management

  • Have a good understanding of the company’s Health & Safety policy and the requirements on-site, including evacuation procedures and to ensure the safety of non-site personnel / visitors.Undertake specific risk management tasks as delegated from time to time
  • Completion of all statutory and company training

Additional Responsibilities

• Provide reception cover on a rota basis supported by the centre management administration team

• Attend any training and development courses as necessary.

• Adhere to all company policies and procedures

• Undertake any other reasonable duties as required to meet the needs of the Centre



Qualifications & experience

  • Proven track record in a similar relevant position
  • AAT qualification desirable but not essential
  • Competent systems skills including Microsoft Office applications with good excel skills preferable
  • Office and retail experience is desirable


Personal Specification

  • Ability to organise and prioritise workload to achieve maximum productivity
  • Takes responsibility for own actions and workload
  • Proven awareness of and ability to meet deadlines and targets
  • Proven communicator with strong interpersonal skills at all levels both written and verbal, with internal and external clients
  • Team Player – maintain close working relationships within team and other employees to achieve objectives set

Strives to understand the business and its wider need

How to apply:

Please email with your CV

Closing date:

February 25, 2024

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